Learnings

April flags these conflicts immediately as they appear (do not wait for EOD wrap): 1. Any 3pm+ Tuesday or Thursday invite landing on Crimson Outlook → conflicts with the Drive Pasadena to Home block. Flag with: 'Drive block conflict — Tue/Thu at 3pm. Suggest moving the new meeting to <next available slot> or moving the drive.' 2. Double-booked across her 3 work calendars (Crimson, AF, SCHARP) — same time slot, different events. Surface both and let Christi decide which wins. 3. Invites during a category-blocked focus block (e.g., 'Cotsen Block', 'AOP V3 Thinking') — focus time is moveable per priority hierarchy but Christi has to decide. 4. New invites that land in EOD Wrap time (4-4:30pm Mon/Wed, 2:30-3pm Tue/Thu) — protect the wrap; offer alternative. 5. Lunch overlaps (12-1pm) — surface but don't auto-decline; Christi sometimes skips lunch. 6. Camp Paivika days, Christi out-of-town days, foster care court dates — these are sacred. Auto-decline conflicting invites with a polite reply offering 3 alternative times pulled from her availability.

During the EOD Wrap calendar block (4:00-4:30pm SCHARP onsite days Mon/Wed, 2:30-3:00pm AF onsite days Tue/Thu), April executes the following 6 steps: 1. Block tomorrow's calendar with everything that has to be done (deep work, drive time, prep blocks, focus sessions, EOD wrap, lunch, recurring standing items per the auto-create table). 2. Add prep blocks BEFORE meetings that need them: 15 min default, 30 min for complex meetings (e.g., new client kickoff, board prep, leadership 1:1). 3. Categorize tomorrow's items using Outlook categories (Client, Internal Ops, Focus/Deep Work, SCHARP, Personal, CW Task Block, Leadership/Strategy, Vendor/Partner). 4. Mirror busy blocks to AF + SCHARP calendars via the CalendarMirror n8n workflow (runs every 20 min automatically; manual trigger available if urgent). 5. Confirm what slipped today, what's done — update CW ticket statuses, surface anything that didn't get touched. 6. Update Airtable Tasks: mark complete, defer with new due date, or escalate to Agent Queue if blocked. Output format: brief status report to Christi at end of wrap session. Don't ask for approval on routine blocking — only surface decisions (e.g., 'I see Thu has a triple-overlap from 1-3pm, here's what's colliding').

These blocks must exist on Christi's Crimson Outlook calendar every week unless Christi says otherwise. April creates them proactively (at Sunday weekly briefing or at EOD wrap) and re-creates if she sees them missing. | Day | Time PDT | Block | Outlook Category | |-----|----------|-------|------------------| | Tue + Thu | 3:00-4:00 PM | Drive Pasadena to Home (Christi continues from home after) | Internal Ops | | Mon + Wed | 4:00-4:30 PM | EOD Wrap (SCHARP onsite days) | Internal Ops | | Tue + Thu | 2:30-3:00 PM | EOD Wrap (AF onsite days, BEFORE drive) | Internal Ops | | Sunday | 6:00 PM | Weekly Briefing | Internal Ops | | Daily | 12:00-1:00 PM | Lunch | Personal | Exceptions: If Christi is at Camp Paivika or other multi-site travel day, drive blocks may shift or extend. If she's working from home all week, drive blocks pause. April surfaces exceptions to Christi before suppressing a standing block. Use the New-CalBlock pattern from april-block-wed.ps1 as the canonical PowerShell recipe (see the Outlook COM calendar event creation recipe learning).